CAMPBELL COUNTY SCHOOL DISTRICT

Board of Trustees Meeting Agenda

December 12, 2023 - 6:00 PM

Educational Services Center

ITEM SUMMARY

JUSTIFICATION
RECOMMENDED
ACTION

 

I. CALL TO ORDER

Announcements
Roll Call
Pledge of Allegiance

 

 

 

 

II. WYOMING SCHOOL 

BOARD ASSOCIATION AWARDS

Dr. Ayers will present awards received at the annual Wyoming School Board Association conference.

RECOGNITION

 

 

 

III. REORGANIZATION OF THE BOARD

Wyoming Statutes require annual reorganization of the Board at the first regular meeting in December.

 

 

 

A. Election of Officers

1.    Chairman

2.    Vice-Chairman

3.    Treasurer

4.    Clerk/Assistant Treasurer

 

 

 

B. Meetings: Times and

Dates

(Motion to establish the times and dates of board meetings as 6:00 PM on the second and fourth Tuesdays of the Month.)

 

 

 

 

C. Depositories

(Motion to re-designate as depositories for Campbell County School District the following banks: ANB Bank, First Interstate Bank, First National Bank, US Bank, First Northern Bank of Wyoming, and Wyoming Government Investment Fund.)

 

 

 

 

D. Newspaper

(Motion to establish the Gillette News-Record as the official newspaper for Campbell County School District.)

 

 

 

E.  Re-Adoption of

Policies

(Motion to re-adopt the policies contained in the official district policy listing and rescind all old policy-determination as found only in the board meeting minutes.)

 

 

 

 

F.  Legal Counsel

(Motion to designate the law firm of Lubnau Law as legal counsel for Campbell County School District.)

 

 

 

 

G. Appointments

The Chairman will appoint trustees to serve on boards and committees.

 

 

 

 

H. Financial Disclosure

Trustees will complete the financial disclosure form as required by state statute.

 

 

 

 

IV. CHAIRMAN

 

 

A.   Celebration

Pronghorn Elementary Principal Brian Brandon will introduce the leader and members of the Sign Language Club, who will sign their names and a Christmas song.

 

 

 

 

B.   Academic Reports

Pronghorn Elementary Principal Brian Brandon will provide an academic report for Pronghorn Elementary.

 

Rozet Elementary Principal Travis Heitmann will provide an academic report for Rozet Elementary.

 

 

 

 

V. CONSENT AGENDA

Any member of the board may request an item be removed from the consent agenda for discussion.

APPROVAL

 

 

 

A.   Minutes

Approval is requested of minutes of the regular board meeting held on November 14, 2023.

 

Approval is requested of minutes of the special board dinner meeting held on November 14, 2023.

 

 

 

B.   Human Resource   Actions

Approval is requested of actions taken by the Human Resource Department based on recommendations made by supervisors.

 

1. Educational Support Personnel

a.   New Hires – Regular

b. Request for Medical Leave of Absence

c.  Transfers

d.  Resignations

e.  Terminations

 

 

 

 

2. Certified

a.  Recommendation for Hire

b.  Resignations

c.  Request for Professional Leave

d.  Substitute Teacher New Hires

e.  Request for Medical Leave of Absence

f.   Extra Duty Recommendations

g.  Extra Duty Resignations

 

 

 

 

C.   Approval of Warrants

Administration requests ratification of warrants released between the board meetings of November 14, 2023, and December 12, 2023, per the Resolution to Conduct Business adopted November 14, 2023. Administration recommends approval of current warrants as provided.

 

 

 

 

D.   Ratification of Bids and Quotes

Administration requests ratification of the following bids and quotes according to the resolution to conduct business adopted November 14, 2023:

1. Stocktrail Elementary Water Heater Replacement

2. Student Desks for District Stock

 

 

 

 

E.    Approval of Bids and

Quotes

Administration requests approval of the following bids and quotes:

1. Elementary STEM Labs – Merge EDU 3-Year Lab License Subscription

2. Elementary STEM Labs – Sphero indi Robot Cass Pack

3. Elementary STEM Labs – Introduction to Color Codes Curriculum: Student Portfolio, Answer Key; Introduction to Ozobot Blockly Curriculum: Student Portfolio, Answer Key

4. Annual Inspection and Cleaning of Fire Alarm Systems

5. Campbell County High School Elevator #2 Modernization – Design Services

6. Conestoga Elementary Playground Replacement

7. Educational Services Center Elevator Modernization – Design Services

8. New Color Copier and Multipress for Print Shop

9. Rozet Elementary Lighting Replacement-Phase 1-Design Services

10. Sunflower Elementary Playground Replacement

11. Rozet Elementary and Wright Junior Senior High School White Boards

12. Thunder Basin High School Magnetic Door Holders

 

 

 

 

F.    Ratification of Contracts and Agreements

Administration requests ratification of the following bids and quotes according to the resolution to conduct business adopted November 14, 2023:

1. Special Education Residential Services Agreement In-State Placement with KIVA Adventure Ranch

2.  Special Education Related Services Agreement for Students with Disabilities with New Direction Youth Transport Services

3. Staff Training and Parent Session with Ervin Educational Consulting, LLC

4. Wright Junior Senior High Production Contract for with Music Theatre International’s Broadway Junior Collection

 

 

 

 

G.   Approval of Contracts

and Agreements

Administration requests approval of the following contracts and agreements:

1. Special Education Contract Addendum to WDE 413 Residential Services Agreement In-State Placement with Northeast Wyoming Board of Cooperative Educational Services

2. Campbell County High School 24-25 Student Portrait Agreement with Inter-State Studios

3. Well-Managed Schools 2-Day Professional Development with Boys Town

 

 

 

 

H.   Resolution to Conduct Business

Administration requests adoption of a resolution to conduct business between the board meetings of December 12, 2023, and January 9, 2024.

 

 

 

 

I.      Policies

Administration requests approval of revisions to Policy 4335 Drug-Free Work Place.

 

 

 

 

J.    Resolution for Reoccurring Operational Charges

Administration requests adoption of a resolution for reoccurring operational charges between the board meetings of December 12, 2023, and December 10, 2024.

 

 

 

 

K.   Meeting Cancellation

Administration recommends the cancellation of the March 26, 2024, regular board meeting.

 

 

 

 

L.    Student Expulsions

Administration requests that Students #19, #20, #21, #22, and #23 be expelled for one calendar year with early re-admittance under strict probation.

 

 

 

 

M.   Grant

Administration requests approval to apply for the WDE Stronger Connections Grant to support safe and healthy students under the Bipartisan Safer Communities Act (BSCA).

 

 

 

 

N.   Surplus and Recycle

Administration requests approval of surplus and recycle items.

 

 

Consent Agenda Ends

 

 

 

 

VI. ASSOCIATE SUPERINTENDENT FOR INSTRUCTIONAL SUPPORT

MR. DAVE BARTLETT

 

A.   Audit Report

Erica Mund with Bennett, Weber & Hermstad, LLP will review the 2022-2023 Comprehensive Annual Financial Report (CAFR), and Mr. Bartlett will ask for approval of the report.

INFORMATION/ DISCUSSION/ APPROVAL

B.   Purchasing/Bidding Process

Mr. Bartlett, Warehouse Manager Carl Fox, and Maintenance Manager Sean Mathes will review the purchasing and bidding process for the District.

INFORMATION/ DISCUSSION

 

 

 

VII. PUBLIC COMMENTS

Are there any public comments for the good of the order? A response by the board will be based on available information and necessary research.

 

 

 

 

VIII. TRUSTEE CELEBRATIONS

 

 

 

 

IX. ADJOURNMENT